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Wedding Date Changed? Tips To Inform Your Guests

Wedding Date Changed? Tips To Inform Your Guests

We know that COVID-19 may have caused a lot of changes to your wedding plans. The question that arises now is how much time do you have to update your guest on changes and how should you do it? 

You’ll probably need to send a mass text or email in addition to putting an addendum on your website/app but how tech-savvy are your guests? 

We know, it can be a lot so My Party Queen has a few tips on how to keep guests up-to-date when your wedding plans change.

How to Communicate

Physical Mail
Although, mail probably doesn’t seem like the immediate option, there are a few reasons why it’s important. If you have at least a month before your originally scheduled wedding date, you can send out a wedding date addendum via mail to your guests’ home addresses. This addendum could look like a post card but match the style of the invitations. This is a great option for those couples who would like to avoid sending completely new invitations.

Email Blast
An email blast allows you to reach out to everyone at once. The pros of sending an email is that it’s free and efficient; everyone will receive it instantly. Take some time to gather everyone’s personal emails and make sure you use a clear subject line, such as “Important Update About the Smith Wedding” or “The Davis Wedding Has Been Postponed/Canceled.”

Text Messaging
If your wedding was set to take place in the next few weeks, you don’t have time to send anything in the mail or guarantee that everyone will check their email in time. You may want to text everyone ASAP. We recommend enlisting the help of your wedding party, friends, and family here. Divide up the guest list into your parents’ friends and close relatives and give these to your parents to reach out to. Split your friends and the rest of your guests between you and your wedding party

What Should You Say?

Dear Friends and Family,

As you know the situation with COVID-19 is still unfolding. As such, we have made the difficult decision to postpone our wedding. We will keep you updated regarding our wedding details. We are looking forward to this passing and wishing you all health and safety.
Logistical Changes

Dear Friends and Family:

We can’t wait to celebrate with you on our wedding day. We wanted to send a quick update about some changes. Instead of taking place at [originally set detail], our wedding will now [newly set detail]. We hope these changes don’t disrupt too much of your planning. Feel free to reach out with any specific questions. See you soon!

If you have any additional questions about your wedding logistics please feel to contact us at info@mypartyqueen.com.

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